Sucat

Mondelēz International, Inc. empowers people to snack right in over 160 countries around the world. We're leading the future of snacking with iconic brands such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. Our 90,000 colleagues around the world are key to the success of our business. Great people and great brands . That's who we are.

Join us on our mission to continue leading the future of snacking around the world by offering the right snack , for the right moment , made the right way .

The position is accountable for assisting the Chief Counsel SEA, Business Integrity Officer AMEA, Business Integrity Officer SEA and Counsel Philippines in the performance of their duties and responsibilities, all with respect to administrative and secretarial functions

Some of the key accountabilities of this role will include (but not limited to)

• Paralegal Support
  • Coordinates with external counsel on corporate secretarial work and ensures that corporate documents are well organized
  • Able to understand or review minor contracts
• Secretarial and Administrative Support
  • Provides maximum support to the Chief Counsel, SEA, AMEA BI Team and PH Counsel (collectively the "Managers") to enable them to fulfil their responsibilities effectively by planning and/or organizing their appointments, meetings, trainings, investigations and such other activities as may be required from time to time, in a time-efficient manner; assists in other day-to-day activities and requirements of the aforesaid individuals; updates and maintains the calendars of the Managers to keep track of key projects, trainings and activities initiated by the SEA Legal & AMEA/SEA Business Integrity function.
  • Consolidates for the Managers all materials and/or reports that are required by the Corporate and Legal Affairs and AMEA BI function and such other functions within MDLZ, monitoring and ensuring the timely submission and completeness of the materials and reports submitted
  • Coordinates and organizes meetings, conferences, appointments of the Managers and their direct reports and staff as required; reserves meeting rooms, sends meeting invitations; tracks participant responses; maintain attendance records, takes minutes of meetings and looks into such other logistics of the meetings, conferences and appointments
  • Initiates purchase of office supplies and office equipment needed by the Managers based in PH to help in the function's smooth and efficient operation
  • Monitoring of budgets and operation of Law Manager in support of SEA Legal, in the management of external counsel
  • Document control custodian
  • Prepares purchase requisitions using the SAP system.
  • Reviews and validates external counsel invoices and acknowledges receipts, as required in Law Manager and the SAP system, and monitors payment of external counsel
  • Ensures prompt and courteous reception of visitors of Managers based in PH
  • Receives, screens, directs, and handles phone calls and relay telephone messages as required
  • Sorts out incoming/outgoing mail and decides where to endorse correspondence coming from internal and external sources and ensures appropriate action is taken.
  • Prepares letters, memoranda, reports, presentation materials, and other correspondence emanating from the Managers and ensures its prompt distribution
  • Manages the efficient and effective upkeep of work premises, ensuring that offices are regularly kept clean and orderly by the janitorial service provider
  • Coordinates with appropriate services providers on the repairs of lighting, telephones, furniture, office machines and furniture of the Managers based in PH to ensure these are well-maintained and in proper working condition
  • Facilitates and coordinates various building and maintenance repairs with the Engineering Department; validates invoices of service providers and arranges prompt payment of charges for the repairs
• Logistical Support
  • Supports the Managers in the implementation of MDLZ global, regional and local training and development programs and initiatives
• Records Management
  • Maintains/updates central filing system for easy retrieval of records
  • Organizes, maintains, and assumes confidential custodial responsibilities for contracts, reports, documents, files and records
  • Handles proper storage and disposal of documents, especially those of confidential nature
• Organization Communication
  • Disseminates corporate announcements regarding new employees, movements, promotions, events, and holidays
  • Prepares/maintains/updates/disseminates the SEA Legal & Business Integrity team's telephone directory
• Travel Arrangements
  • Makes travel arrangements of the Managers and his/her staff as required ensuring that tickets, cash advances, accommodation and transfers are well-organized and available prior to travel. Post-travel support will also be provided to the Managers by assisting with preparation of all receipts and supporting documentation for prompt liquidation and reimbursement through Concur or any similar on-line travel liquidation and reimbursement platform

Do you have what it takes?

• College graduate, preferably Business Administration, Office Administration or Secretarial Education
  
• Confidentiality, objectivity, and strong commitment to excellence; strong attention to details; action- and deadline-oriented; high standard of integrity and personal conduct; team player; highly-organized, hardworking and self-motivated; positive attitude; dependable, and works well under time pressure and with multiple tasks
  
• Minimum of three (3) years experience as Secretary or Administrative Assistant preferably to a senior executive and/or minimum of one (1) year experience as Paralegal
  
• Excellent computer skills; proficiency in the use of Windows software (Ms Word, Excel, PowerPoint, Outlook)
  
• Excellent oral and written communication skills
  
• Excellent interpersonal skills and ability to interface with all levels of the organization.
  
• Excellent administrative and project/events management skills that enable proper execution and reporting of administrative projects and organization of special functions/meetings.